Built for the management of public art collections from commissioning through conservation.
Public Art Archive Collection Management System
The Public Art Archive’s Collection Management System (CMS), built in partnership with CollectionSpace, is the only digital tool custom-built to streamline the complexities of the public art workflow. Public art organizations can use the system to document and manage every aspect of their public art collections, from commissioning to conservation.
Going far beyond artwork inventory management, the CMS centralizes documentation, digital assets, and to-do lists surrounding your collection. Used by public art organizations across the country, ranging from municipal agencies to non-profits, universities, and transit authorities, the CMS offers an affordable, easy-to-use, and streamlined solution for managing collections of all sizes.
Maximizing the Efficiency of Your Collection Management System
Here are just some of the ways you can save time using the PAA CMS:
Collection Management
- Organize your collection in a centralized, comprehensive system
- Streamline record-keeping with standardized record templates
- Document commissions, acquisitions, deaccessions, and artwork removals
- Track artwork conditions, maintenance, conservation, and valuation activities over time
- Track exhibition information for online and in-person events
- Store any digital assets, including images, videos, documents, spreadsheets, and URLs
Onboarding
- No hidden setup fees or additional work is required
- Hassle-free data migration
- Unlimited users with customized permissions
- One-on-one trainings provided by the PAA team
- Wide-ranging customer support resources
Search, Report & Tools
- Configure advanced search capabilities
- Export data yielded in search results
- Gain insights with custom-built reports
- Customize terms specific to your organization
Technology & Security
- Avoid software downloads and hardware installations with this web-based software
- Access is available from any device with internet connectivity
- Hosting, maintenance, security, and backup services are included at no additional cost
Web Publishing
- Publish artworks directly from your CMS to our Public Engagement Portal
- Make your collection sortable and filterable
- Visualize your collection with an interactive map
- Provide details and directions for each artwork
- Leverage PAA’s engagement tools to build special exhibitions, projects, and landing pages